We live in an app-happy world. So it should come as no surprise that Americans spend more than 86 hours every month on their mobile devices and that a whopping 65 percent of digital media consumption happens on mobile.
Apps play a large role in our daily lives—we consume news through apps, we connect with friends and family on social media through apps, and we engage with events through apps.
Whether you want to offer your attendees an epic mobile event app or you need help managing every aspect of your event and everyone involved, we’ve got seven apps that every event professional should check out in 2019.
1. Asana: Pro Project Management
As an event planner, project and event management is crucial—and an app to organize everything is priceless. We recommend Asana, a powerful planning app that will help you track your progress in the planning process, during the event, and after the event. You can manage vendors, set up to-do lists, and manage your guest list, too.
All you have to do is create a new project for your event, create a planning timeline, add tasks and due dates, invite all stakeholders and assign them their tasks, and go. You can even build out a detailed timeline to track vendor arrivals, meal times, guest arrivals, and more. Once you’ve perfected your timeline, you can save the project as a template and make future events a breeze.
Asana has endless integrations with Slack, Salesforce, Google, and more, and is available on Android and iOS devices.
2. Slack: Slick Communication
Communication is paramount for an event planner, especially if you’ve got internal and external stakeholders, vendors, and more—and Slack is one of the most popular apps for team communication for a reason. You can create unique channels for different teams (e.g., marketing, the C-suite, speakers, vendors) to streamline communication and work efficiently before, during, and after the event.
Slack is also superpowered with tons of integrations, making the communication app a great way to get feedback, collect event photos from different parties, share contracts, and more. Bonus? Slack is available on all Android, iOS, and Windows devices, as well as on desktop for Mac, PC, and Linux.
3. Boomset: Expert Check-In
On the day of the event, check-in can be one of the most stressful elements of your entire event. Attendee satisfaction is a huge part of your ROI evaluation, and it all starts with the check-in process.
Enter Boomset, a powerful app with tons of integrations that lets you check people in with a QR code, print badges, create wristbands, and more.
You can purchase or rent Boomset-compatible hardware, badges, and other supplies online and then use an iOS or Android device day-of to manage check-in.
4. CrowdCompass: Build an Event App
Event apps are all the rage right now in the event planning world because they leverage the hyper-digital world of the modern workforce. In fact, 91 percent of event planners say event apps are relevant for the types of events they put together.
If you’re ready to deliver a unique, engaging experience, get started with Cvent’s CrowdCompass, which offers an easy way to build an app that can keep your attendees informed and engaged. Send out polls and event updates, provide venue information, offer details about speakers, and more—all in a secure platform that works offline, too (so attendees can still access vital info even if they’re in a space without WiFi).
Once you’ve built your event app, attendees can access the event app on Android and iOS devices. Have attendees who are still using Blackberry or Windows devices? CrowdCompass offers an HTML5 version that is accessible on those devices, as well as on laptops or desktops.
Another option: EventMobi offers everything an event planner like you could need for any event, including registration, networking, gamification, live polling and surveys, live display, and more. You can also build an event app and see analytics about every interaction with the app. Check it out on iOS and Android.
5. Magicplan: Organize Your Venue
If you hate creating your floor plan for your event, then magicplan is going to be your best friend. With this app, you can measure your venue space and plot the layout quickly and easily.
You simply use your device’s camera, aim it at each corner of a room, and click to create a plan. You can add objects, post notes, and pictures, attach 360° images for virtual tours so stakeholders can chime in on the layout, export plans, and more. Magicplan is available on both iOS and Android devices.
6. Slido: Get Live Answers
Whether you’re running a small team meeting, large corporate gathering, or something in-between, Slido is the perfect live polling, brainstorming, and question-asking app. Set up the app for different sessions and be prepared for meaningful engagement once your event gets rolling.
Slido has several stellar integrations with apps such as Slack and YouTube, making it perfect for high-performing teams who want to see results and analytics. Want to know my favorite feature of Slido? If you’re having a large gathering and some attendees can’t make it, they can still participate and chime in remotely from anywhere in the world on an iOS or Android device. How amazing is that?
7. 24me: Your Personal Assistant
Event planners are busy juggling a million things at once, which is why you need your own personal assistant. We recommend 24me, a smart personal assistant that unites all of your responsibilities in one place and syncs with the calendars you’re already using so you can achieve maximum productivity.
24me is many things: a calendar, notepad, taskmaster, scheduler, grocery list maker, and productivity booster. You can join conference calls on the go without having to remember or look up the dial-in number, and even turn your emails into tasks seamlessly.
You can also share your lists and calendar with your team, get smart alerts about the weather so you never forget your umbrella, and even micro-gift so special events or birthdays don’t fall through the cracks. The next-gen personal assistant app is available on iOS and Android devices.
Ring in 2019 right by leveraging the growing number of apps that can make event planning operate more smoothly and efficiently—and make the whole event more fun, engaging, and meaningful for everyone involved.